Executive Administrative Assistant

Job Locations US
Job ID
2025-6242
Category
Administrative/Clerical

Overview

POSITION SUMMARY:

The Executive Assistant will act as a liaison between executives, employees, clients and other external partners.  This position is responsible for reviewing, coordinating and maintaining business activities.

Responsibilities

KEY RESPONSIBILITIES:

 

  • Act as a liaison among executives, employees, clients and other external partners
  • Coordinate travel logistics for executives and employees (i.e. conference registration, airline and hotel reservations, ground transportation)
  • Coordinate company events such as annual picnic and holiday party – duties include site selection/site visit; menu/entertainment; promoting of event; maintaining attendee list; finalizing event plans, etc.
  • Schedules internal client meetings
  • Prepare expense reports for Executive Officers. Coordinate meetings with Senior Staff 
  • Coordinate company participation at trade shows/conferences – i.e. registration, travel, hotel reservations, shipment of supplies
  • Provide project work for Executives as requested

Qualifications

The above duties are meant to be representative of the position and not all-inclusive.

 

MINIMUM JOB REQUIREMENTS:

 

Education/Training:  High School Diploma or Equivalent; Associates Degree is a plus

Business Experience:  Seven to ten years of related experience.

 

KNOWLEDGE, SKILLS & ABILITIES:

  • Notary Public
  • Excellent verbal and written communication skills
  • Ability to manage confidential and sensitive information with discretion
  • Excellent verbal and written communications skills
  • Excellent interpersonal and listening skills
  • Excellent relationship building and organizational skills
  • Excellent computer skills including Microsoft Office Suite

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